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Tent Selection 101

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How To Choose The Right Tent For Your Event

Wedding Tent & Party Tent Rentals in NWI

Since you’re already here, it’s pretty obvious a party tent rental is most likely in your future. We can assume you’ve made the decision that a tented event makes the most sense, and will offer a unique and superior experience while protecting your guests from any possible weather conditions that may affect your big event. But what kind of tent best suites your needs? In this article we will help you address the question. “How do I choose the right tent for my event?”.

Proper tent selection provides the blank slate that will allow you to be creative and ensure that your event builds into something amazing. Party tents can be completely transformed through customization by adding draping, flooring, lighting, dancefloors and so much more! Backyard BBQ’s, festivals, fairs, graduation parties, family reunions, weddings, receptions – whatever your special occasion may be, we have a tent to fit your needs and budget. So without further adieu let’s break down the three most common tent styles…

Frame Tent Rentals

Frame tents are extremely spacious and have flexible layout options as they do not have any center poles or obstructions. The exterior framework is made from steel pipes that support the fabric roof and walls. The special fabric used on this style of party tent does not require stakes to keep the proper tension, allowing maximum flexibility when it comes to the location of where you want to place your tent. For example, frame tents are a great option if you want to install the tent as close to a building, home or structure as possible. Frame tents are also the perfect choice if driving large steel stakes into your grass or asphalt is not an option. Frame tents can be weighted with cement anchors to safely secure the tent to the ground. The major advantages of a frame tent include…

  • More visibility inside due to no center support poles
  • More flexibility with the layout and interior floor plan
  • A much better option for large ceremonies

Call NWI Tents today with any questions you may have. (219) 759-8368

Pole Tent Rentals

If you are hosting a larger event,  we recommend a pole or century tent. Pole tents and century tents are tensioned tents that are supported by stakes tat intervals every 10’ feet around the perimeter of the tent. Pole tents allow for the accommodation of more guests  and are popular due to their dramatic high peaks that give them a whimsical and grand appearance. But be aware, pole tents must be staked into grass or asphalt and cannot be weighted. Some advantages of pole tents include…

  • A more economical option
  •  Aesthetically pleasing due to their high peaks
  • Available in larger sizes.

Call NWI Tents today with any questions you may have. (219) 759-8368

Clear Span Tent Rentals

Clear span tents are the perfect solution for weather-tight events because of their ability to withstand high winds, rain, and other adverse weather conditions. Clear span tents provide a permanent feel, making it ideal for long term and high end installations.

  • Great for long-term use
  • Unobstructed interior space usage
  • Rafters can accommodate complex lighting and AV Systems
  • More interior layout options to choose from
  • Creates a truly memorable event

If you are thinking about renting a tent for your upcoming event, we recommend inquiring with us as early as possible. Tents are in high demand during the summer and fall and often book out months in advance. Call to speak with one of our experienced tent specialists for a customized quote!


Party Tent Rentals Northwest Indiana

Party Tent Rentals Near Me

With 74 years of experience, we specialize in tent and party supply rentals for Weddings, Banquets, Concerts, Graduations, Festivals, Fairs, Corporate Events, Grand Openings, and Backyard or Park events. If you have any questions about the right tent for your event, we are always happy to help. Give us a call at (219) 759-8368.

3 Key Items For Any Party Event

3 Key Items For Any Party Event

Wedding Tent & Party Tent Rentals in NWI

There are thousands of details to consider throughout the event planning process, such as the activities you’d like to occur, the style of invitations you’ll send, any decorations needed, and what foods and dishes should be served. You need to consider the reason and messaging behind the event, the guestlist, and the overall atmosphere you’d like to create for your attendees. All of these things will guide your planning choices, but there are three key ingredients every outdoor event must have.

Party Tent Rentals

The building block and foundation for any occasion is going to be the style and size of tent you choose. From frame tents, to pole tents, or even clear span tents, this is the first and most important decision that you will need to make when it comes to planning your wedding, reception, birthday party, bar mitzvah, family reunion, graduation party, or backyard barbeque. Not only should this be the first decision you make, but it should be the very first action that you take as well. It most cases, party tent rental companies book tents many months in advance, sometimes six to twelve months. Pro tip – The sooner that you decide on and book the type of partytent rental and supplies that you want, the better.

If you are thinking about renting a tent for your upcoming event, we recommend inquiring with us as early as possible. Tents are in high demand during the summer and fall and often book out months in advance. Call to speak with one of our experienced tent specialists for a customized quote!

Party Chair Rentals

Every event, every tent needs a place for your guests to park themselves when it’s time to eat, or to escape the heat. Party and event chairs come in a plethora of choices  from casual to elegant. The event will dictate which chair it is that you need. Folding chairs may be suitable for a graduation party, birthday party, or small festival, while cloth covered or velvet seats are appropriate for a corporate events, banquets, weddings, and receptions. If you have children attending your event, you may also want to consider renting high chairs and small chairs more suitable for their size. Remember to consider every type of guest when choosing your chair rental selections.

If you’re unsure what choices may be best, call us today with any questions you may have and our experts will help guide you through the process. (219) 759-8368

Party Table Rentals

The centerpiece for any occasion, the table arrangement undeniably sets the tone for any affair. Your party or event may call for a picnic table for your intimate, at-home, party. Perhaps you’re hosting an evening cocktail party and you require the perfect standing table. Is your event being hosted outdoors? You may need to consider renting umbrellas to protect against the sun. There are a whole host of table options that you can choose from when deciding on the right event table rentals for your needs. NWI Tents has the largest inventory of table and chair party rentals in Northwest Indiana. If we don’t have it, no one does. With 74 years if tent rentals, table rentals, chair rentals, and party supply rentals under our belt, we have the experience to make any event perfect.

If you have any questions, call NWI Tents today and one of our event specialists will be happy to help. (219) 759-8368


Party Tent Rentals Northwest Indiana

Party Tent Rentals Near Me

With 74 years of experience, we specialize in tent and party supply rentals for Weddings, Banquets, Concerts, Graduations, Festivals, Fairs, Corporate Events, Grand Openings, and Backyard or Park events. If you have any questions about the right tent for your event, we are always happy to help. Give us a call at (219) 759-8368.

Party Tent Rentals In Valparaiso Indiana

Valparaiso Tent, Table & Chair Rentals

Wedding & Party Tent Rentals In Valparaiso

NWI Tents has been serving the Valparaiso tent and party rental market since 1948, and offers the highest quality tent rentals at the lowest price. There’s a reason we’ve been voted the number one party supply rental business in Northwest Indiana for a reason. If you’re looking for party tents, tables, chairs, linens, dance floors and more, we have the largest selection of premium tent and party supply inventory in Northwest Indiana.

We specialize in working with outdoor events such as, weddings, receptions, birthday parties, bar mitzvahs and many more, but we also work with corporate clients, schools, fairs, festivals, and fundraisers as well. No matter the size or budget of  your next event, NWI Tents and has the perfect tent for your event.

Not only does NWI Tents have the largest selection of party tents, chairs, tables, and supplies, but our customer service is second to none. Our dedicated team of tent specialists and party planners will provide you with the professional advice and expertise needed to guarantees you a perfect party. If you’re looking for the best party rental company in Valparaiso, don’t hesitate, call NWI Tents today. (219) 759-8368.

Best Tent Rentals Valparaiso

Party Supply Rentals Valparaiso

When it comes to quality, NWI Tents simply doesn’t compromise. Our wedding tents come from only the best manufacturers in the industry with the highest standards, strength, and reputation. Our party tent inventory’s construction and quality are second to none.

Don’t risk your big day to inferior products or inexperienced wedding tent companies. Our tents are built to the highest commercial quality and standards, and are inspected, serviced, and cleaned after every event; ensuring you get the safest, cleanest, most pristine party, wedding, or reception tent rental available in Valparaiso.

If you’re looking for a party tent, tables, chairs, and supplies from a professional company with a long history in Valparaiso, Call NWI Tents today with any questions you may have. We’re here to make your party perfect. Call (219) 759-8368 now.

Tent Rentals Party Rentals Near Me

Valparaiso Valpo Indiana 46383 46385

We have a huge inventory of party, wedding, and corporate event tent rentals to meet your exact needs. Our tents range in size from 10 ‘feet to 60′ feet wide, and up to 200′ feet long. Perfect for all small, medium and large Valparaiso events.

We also have high end frame tents and pole tents providing you with the best available options for your big party, wedding, or corporate event. If you have any questions about tent rentals, chair and table rentals, or any other party accessory rentals, please call us today at (219) 759-8368.

With 74 years of experience, your event is in good hands. We train all our employees and regularly inspect their work on jobsites. Many of our employees are seasoned veterans that can handle any environment or situation with ease. We are licensed, bonded, and insured, and we guarantee a successful and safe event when working with Northwest Indiana Tents and Events.

Party Planning in a Pandemic?

#2020isover is not just a hashtag on social media. It is a dream, a vision, a want, a prayer, a wish, a hope and a NEED! Small business owners, events, venues, restaurant, and most importantly all our customers are missing the open doors living and fun we had in 2019. In my 25 years of tenting, I never imagined that one day I would be writing a blog, let alone a blog during a global pandemic with advice on how to plan a party during one! We all deserve to let loose and enjoy a birthday, anniversary or a wedding with our loved ones! This can happen. Perhaps a few beer gardens would tickle your fancy! I know I can’t wait to be in a public venue, enjoying a few beverages while listening to a local band with friends and family. So, the main question is, Can I throw a Party in a Pandemic? The answer is YES!

There is ongoing concerns about crowds and continued urging to maintain safe social distancing practices during the pandemic. Renting tents can be a solution to your party needs. You can make the best choices for a safe and fun gathering by understanding how to best rent a tent. Many companies have shut down or stopped taking calls. Some have adapted and learned how to stay safe and essential while providing Tent and Event Rentals to their communities. This blog is to be used as my personal guidance and suggestions to help you Party in a Pandemic, but obviously you should first follow your local & state health dept. guidelines to assist with your decisions.  After all, you and your loved ones are most important! Below are some steps to take and consider when Planning your next Party:

Choosing your Location:

Many venues have closed, or restricted attendance based off their State & County Health Dept. Rules. In 2020, Weddings were canceled, deposits lost, or dates were postponed. What we are seeing in 2021 is Love is Essential and life cannot wait. It is particularly important that you find a venue or location to fit your wants and needs. If you want a large party, it will need to be outdoors for multiple reasons like less restrictions, fresh air, social distancing, and more. There are many options available for your location. Local parks, church properties, backyards, farm pastures, neighbor’s lot, relative’s yard, etc. Don’t leave any rock unturned, some event companies may have a list of potential venues they work with. Many churches, parks, and fairgrounds have not utilized their properties for months and may be looking for some additional income to offset lack of patrons. In most cases an outdoor tent would completely replace typical indoor venues, not only with more room to move, but also providing better natural air circulation. The next step will be important when deciding your location.

40x80 BlueWhite Pole Tent at Sunset Hill

Knowing your Guests:

This is a 2-part assignment. Part 1, I may seem cold, but you need to evaluate each guest. Do you want to have a fantastic memorable event? Then make sure you are inviting the guests that will support what you are doing, enjoy the moment, and will in fact show up. In this time, opinions and politics get in the way of feelings. Know your guests, means you will have to ask yourself and them some important questions. I am open for adult conversations regarding anything and everything, without causing a scene, but not all people are open or willing to listen or be cordial. Now is not the time to invite your unfiltered loud classmate, drunken cousin, or super hygienic coworker. We all want to have a great time at our personally funded, pandemic proof, safely planned event. Part 2, you need to know the quantity of guests early, have a maximum number in mind. The location of your party and the quantity of your guests corelate. You may choose your location based off your guest count or you may choose your guest count based off your location. These times are tough and for many reasons people may choose not to show up to your event. It is important to call your guests, over communicate your event by emails, save the date cards, and make a Facebook group to continue the communication.

Finding your Event Provider:

An important task during the planning of any event is finding the right vendor or provider. There are many factors that can contribute to who you hire. Prices, Customer Service, Quality of Equipment, Years of Experience, Reviews Online, and the Inventory they may have available. These are important, but you will need to find out one more thing. What are the procedures or guidelines that the vendor follows to keep their company safe and essential? The American Rental Association offers a Safe. Essential. Training course for Rental companies to keep their equipment and staff operating during this pandemic. If you want your event or party to be safe, make sure the vendors or company you hire communicate with you their solution for providing a safe environment for you, your loved ones, and patrons. Don’t assume they are all doing the same. #nwitents 

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Simple Rules:

To keep your loved ones and patrons safe, you will need to setup some simple rules for safety during these times. Social Distancing, masks, hand washing stations, vendor cleanliness, temperature station, symptoms, etc. Follow the local guidelines and what you feel will best protect you and your event. You will need to set some rules and post them. Perhaps try a Pinterest idea of a decorative chalk board or old door. You could send the rules on social media, maybe even a waiver to sign at the entrance of event. Once you know your guests and the local safety guidelines, you can determine some simple rules. Some areas are opening up, but that doesn’t mean you can’t still have some simple safe rules for your event.

covid sign wedding

Enjoy the Party:

Finally, go on and Enjoy the Party! You worked hard planning this event and stressing over the details. So, make sure you have help. Whether it is an event planner, assistant, parent, friend or employee, you need support. Positive, appreciative, responsible and helpful support. You should enjoy the event that you just planned. So, make sure the day of, you have the people there to take the questions and problems that arise off your plate. I suggest doing a pre-walk of the event with the support group and vendors. This should include a timeline, layout of event items for the vendors, ownership of different parts of the event, and weather-related contingency plan, for example sidewall, heaters, or fans. Everyone should be on the same page. Now go out there and enjoy the Party in a Pandemic!

Thanks for reading! I hope that this can help you plan your next event.

Hello from NWI Tents & Events!

Welcome to our first blog from NWITents.com! I am KC Koeppen, owner of NWI Tents & Events, Inc. I have been in the tent rental business since 1996. After high school, I worked for Steele’s Tent Rentals every summer for almost 10 years, as a laborer, driver and crew leader. Then in 2006, I purchased Steele’s Tent Rentals and started a new journey. A few years later we decided to begin upgrading our tops and adding more tables and chairs. In 2015, we purchased all assets of Northern Indiana Tents along with some inventory of a few companies that were being auctioned. In 2017, we renamed the company to, Northwest Indiana Tents & Events, Inc. We matched the name to our region of our customers and our exceptionally large, diverse inventory. We have the largest inventory of tents in NWI!

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Whether you are hosting a party of 10 or an event for 10,000, we have tents of all sizes to accommodate your needs for weddings, graduations, festivals, county fairs, corporate events, university events, and more. Along with tents we have many accessories to complete your event. We have tables, chairs, lighting, coolers, and more. NWI Tents & Events are known to provide outstanding customer service and vendor support. When you call us for a quote, we will provide expert advice and suggestions based off our experiences in the industry, to help you with your decision for your event! Our customers and employees are treated like part of the family. A small family business with family values, we can be trusted. You will not be disappointed with our service and products.

Indiana Outdoor Tent Rental 46385

To continue providing support and advice, I have decided to blog monthly about a tent or event topic that will help my customers and audience get ideas and knowledge for their next event. The Tent & Event Industry has a vast network of Professionals like me wanting to provide as much as we can to help our customers and peers succeed. I will be utilizing my 25 years of experience and knowledge, along with others in the industry to teach and help all who read this blog. So, please follow our blog for tips, updates, ideas and knowledge of party, tent, and event rentals. Plus, follow us on our social media to find out where & when the next party, festival, or beer garden is happening!

Indiana Wedding Tent Rentals

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